Effective Call Etiquette for Virtual Board Meetings

Virtual Board Meetings allow boards to conduct important business even in difficult times. While these meetings are not free of challenges, using good call etiquette can help to streamline the process and encourage more active participation.

Pre-meeting documents, such as an organized agenda for meetings will allow participants to look over the information and formulate questions and remarks before the meeting. This ensures that the topics are covered in the time frame allocated. In addition, by implementing collaborative tools such as virtual whiteboards and document sharing, remote participants can be more engaged during the meeting.

Another way to ensure remote attendees are more involved is to encourage them to engage in regular discussions by using the “raise hand” feature or by sending messages in the chat. This will also stop people from waiting until the end of the meeting before voicing their opinions, which could create confusion and decrease the overall effectiveness of the gathering.

You can ensure a seamless experience for everyone by making sure that the virtual meeting platform is compatible on the devices of your board members. This will help to lower the risk of technical issues, such as sound or video clipping and will keep the discussion focused on the agenda. By restricting screen sharing to the most important items, you can reduce distractions, and participants can focus on the discussion. These tips will help you run virtual board meetings that are characterized by strong management and collaboration, despite the challenges that may arise.

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